Master VaraaAi in minutes

Steps

1. 1

   Open the salon registration page and enter your salon name, a short intro and categories.

2. 2

   Choose the country (it sets your calendar's time zone), then the address, city and phone.

3. 3

   Press "Submit".

4. 4

   Open the email from VaraaAi and press "Verify email" — your salon is live straight away.

Steps

1. 1

   Go to Settings → "Salon details": edit the name, short intro, address (drag the map pin to be exact) and categories.

2. 2

   In the photos section press "Upload logo" (square) and "Upload cover photo" (landscape, up to 5MB).

3. 3

   In "Contact & social": add phone, WhatsApp, Facebook, Instagram, TikTok, YouTube and your Google Place ID.

4. 4

   Press Save in each section.

Steps

1. 1

   Go to Services and press "Add service".

2. 2

   Enter the service name and pick a group (e.g. "Manicure") — or type a new group name and press "Add group".

3. 3

   Enter the duration, clean-up time after (minutes), price and an optional deposit; add a description and video link if you like.

4. 4

   Under "Staff who perform it", tick the stylists who do it — each can have their own price and minutes.

5. 5

   Press Save. Add-ons (e.g. "Extra gel") are created on the Add-ons page and then picked inside each main service.

Steps

1. 1

   Go to Staff and press "Add staff": enter name, title and bio.

2. 2

   Tick "Services they can do". Leave hours empty to follow the salon's hours, or set custom working hours.

3. 3

   (Optional) "Login account": give an email and password so they can see their bookings; choose "What they can see".

4. 4

   Add a "Staff message" (sent with the confirmation email) and a "Minimum notice" if needed, then Save.

5. 5

   After saving, edit to upload a photo; change hours later with the clock icon.

Steps

1. 1

   Go to Opening hours.

2. 2

   Tick the days you're open, untick days off.

3. 3

   Pick the opening and closing time for each day.

4. 4

   Press Save.

Steps

1. 1

   Go to Settings → "Salon preferences": pick the default language for customers, currency, how many hours before customers may cancel, and your policy.

2. 2

   "Bank transfer payments": enter bank, account number, holder and BIC — press "Save bank details".

3. 3

   "Invoice details": company name, address, business ID and VAT % — needed to issue invoices at checkout.

Steps

1. 1

   Go to Settings → "Embed booking page" and press "Copy link".

2. 2

   Paste it into your Facebook Page "Book" button, Instagram bio, Google Business Profile and chat messages.

3. 3

   Have a website? Press "Get embed code" → "Copy code" and paste it where the booking widget should appear.

4. 4

   Several branches: use the "Chain booking page" — customers pick a branch, then book.

Steps

1. 1

   Go to Landing page.

2. 2

   "Hero": write a headline, upload up to 5 slideshow photos and point the button to your booking page.

3. 3

   Fill in "About" and "Highlights" (choose image left/right layout).

4. 4

   Publish so everyone can see it, then "Copy link" to share.

Steps

1. 1

   Go to Messages — every customer chat is here.

2. 2

   Under "AI assistant while you're away", switch on "Enable AI assistant".

3. 3

   Press "Enable notifications on this device" to be alerted when a customer wants you directly.

4. 4

   Want chat on your own website? Use "Embed chat" — no customer account needed.

Steps

1. 1

   Go to Fan page.

2. 2

   Write your post, press "Photos" to add pictures, or "Video" and paste a VaraClip video link if you have one.

3. 3

   Press "Post" — followers see it in their feed.

Steps

1. 1

   Go to Bookings, choose Day / Week / Month and filter by staff.

2. 2

   Add a phone booking: click an empty slot (on a phone: press and hold for about a second), pick the service, enter the customer, and tick "Send confirmation and reminder emails" if you want.

3. 3

   Move a booking: drag it to another time or stylist and confirm "Yes, move".

4. 4

   Tap a booking to set its status: Completed, No-show, Cancelled.

Steps

1. 1

   Fill in "Invoice details" in Settings (once).

2. 2

   On Bookings, open the customer's booking and press "Checkout".

3. 3

   Check services and price, enter a "Gift card code" if any, choose "Cash" or "Bank".

4. 4

   Issue the invoice: the customer scans the QR to download it, or press "Email the invoice".

Steps

1. 1

   Go to Customers — search by name, email or phone.

2. 2

   Tap a customer to see every visit, notes and invoices.

3. 3

   Reopen an invoice or "Send again" when needed.

Steps

1. 1

   A customer books → they get a confirmation with an add-to-calendar button and file.

2. 2

   24 hours, 2 hours and 15 minutes before → a reminder with directions.

3. 3

   You move a booking → they're emailed; they cancel → you both get an email.

4. 4

   A day after the visit → a review request.

Steps

1. 1

   Go to Reviews — new reviews are "PENDING".

2. 2

   Press "Publish on salon page" or "Hide this review".

3. 3

   Add your Google Place ID (Settings → Contact & social) so customers are invited to share on Google.

Steps

1. 1

   Go to Loyalty cards → "Program settings": enter "Visits for a reward" and "Discount (%)", press Save.

2. 2

   "Activate a card": enter the customer's name and email, press "Activate and email the QR".

3. 3

   On every visit: "Scan when they visit" — scan the QR with your camera or type the code, press "Add 1 point".

4. 4

   Card full → apply the reward; it resets for the next cycle.

Steps

1. 1

   Go to Gift cards → "Create a card template": name, service, % off, price, validity days and uses.

2. 2

   Customers buy on your salon page and get a code + QR by email; it activates once you confirm payment.

3. 3

   Sell at the counter: "Send a gift card" → recipient, email, message, tick "Paid — activate now", press "Create the card & email it".

4. 4

   Redeeming: enter the code at checkout, or the customer enters it when booking online.

Steps

1. 1

   Go to Marketing → "New email": write the subject and message.

2. 2

   Press "Send email" and confirm — each recipient costs 1 Vara point.

3. 3

   Earn points: daily "Check in +5", and share your owner referral link (+1000 when the salon you refer completes its profile).

Steps

1. 1

   Go to Products and press "Add product": name, price, photos, description.

2. 2

   Products appear on your salon page; customers add them to a cart and order.

3. 3

   Go to Orders to confirm and handle each order.

Steps

1. 1

   Go to Marketing → Affiliates and press "Add affiliate".

2. 2

   Enter the name and "Commission (%)".

3. 3

   Send them their link; see bookings and total commission — you pay them outside the system.

Steps

1. 1

   Press "Add branch" (on Settings) and fill in the new branch.

2. 2

   Switch branches with the "Branch" picker at the top of the dashboard.

3. 3

   Use the "Chain booking page" in Settings so customers pick a branch first.

Steps

1. 1

   Open the Overview every morning: today's bookings and what needs attention.

2. 2

   Check monthly revenue, weekly/monthly charts and top services.

3. 3

   See each stylist's performance, new reviews and QR scans from posters and price lists.

Steps

1. 1

   Price list: enter services (or load them from your salon), pick a template, auto-translate, download PDF/PNG.

2. 2

   QR poster: pick a size (A4, A5, sticker, table tent, Instagram story) and a seasonal design, download and print.

3. 3

   Salon check: see how your salon looks online and what to improve.